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Info on heavy-duty equipment, motor vehicles missing from NDIA register – audit finds
(Kaieteur News) – An audit conducted into the operation of the National Drainage and Irrigation Authority (NDIA) for January 2021 to June 2024 shows that 10 pieces of heavy-duty equipment were not recorded in its assets register.
The report presented in the recently convened 13th Parliament said that the team of auditors were seeking to verify the assets of the authority that were located in Regions Two, Three, Four, Five, and Six.
“A comparison was made between the information gathered from the physical verification exercise and that contained in the asset register. It was revealed that ten pieces of heavy-duty equipment, motor vehicles, and cycles were not recorded in the register,” the report revealed.
Mechanical reports produced by the maintenance department were also examined for the audited period and the asset register was looked at to be verified with the assets listed to determine its accuracy and completeness.
It was discovered that twenty pieces of heavy-duty equipment and motor vehicles, serviced at a total cost of $27.326 million, were not recorded in the register.
In its recommendations the audit office said that “the management of the authority implement measures to properly account for all assets under its control. This will facilitate proper tracking for improved budgeting and maintenance planning, as well as prevent loss or theft.”
The management team in response, acknowledged the findings and said it has updated its asset register. “However, pickup PHH 2524 under table №. 9 is registered under the Ministry of Agriculture.”
On November 23 this publication reported that in a report on NDIA’s performance of the auditors flagged the non-presentation of documentation to ascertain the ownership of the assets in its possession.
“The audit sought to verify the ownership of over 500 assets recorded in the authority’s asset register. However, despite several requests for the relevant documentation to prove ownership, only 21 of the total requested were presented for audit,” the report said.
As a result, auditors were unable to determine the number of assets owned by the NDIA and whether maintenance expenditure was in the interest of the authority.
In this light the audit office, has recommended that the management of the NDIA “take the required steps to ensure pertinent records for the assets under their control are available and presented for audit verification.”
The NDIA, in response to the findings, said that the necessary corrective steps will be taken to ensure that its records are kept and compliance with the store regulation of 1993 is maintained.
The audit office said that the goal of the assets register is to ensure that an organisation’s records contain complete information about all its assets so that there can be easy tracking where necessary. This ultimately allows for the proper management and accountability.
It was disclosed that the NDIA maintained assets register for the audited period. However, the entity failed to properly write-up the register as pertinent information was omitted. The omitted information includes: the location of the asset, asset serial number, asset identification number and, assets’ transfers between regions/locations,” the report added.
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